Why constrain yourself to the concept of booking either your whole property or a single room? With Easily-Booked itâs possible to do both with complete integrity, and in this article weâll tell you how.
First things first, what weâre describing here is a business model that wants to simultaneously offer the whole property or single rooms on a B&B basis - or alternatively allowing people to book one of two gites or both together (like our friends at Les Taloches) - just change the word âroomsâ in the example below with âhousesâ, âgitesâ, etc. There are many other business models supported by Easily-Booked, which will be covered in future posts.
In our example today weâll create a hypothetical B&B/whole house business called âRose Cottageâ (which if sounds similar to your own business is pure coincidence!). Within the cottage we have 4 rooms which can be booked on a B&B basis. However, if a B&B room is booked then obviously that should prevent someone booking the whole house, and likewise booking the whole house will prevent any B&B bookings at all.
So, how do you go about this black-magic? Easy:
Itâs useful to build your business profile from the âsmallest unit bookableâ up; you can do it in reverse and start with the whole house, but this would require more clicks.
In the Easily-Booked Portal add a new property and enter the name of the room, for example âSunrise roomâ and description, âSunrise room (B&B, double bed with en-suite)â. Once the room is created you can also enter the booking conditions (must arrive/depart on particular days or have a certain number of nights stay) and prices (for the room booking only).
You may then go on to create three more rooms in the same way, e.g. âSunset roomâ, âBlue Roomâ and âThe Masterâs Suiteâ.
You now have a 4 room (property) business where booking any one of these rooms doesnât impact the ability to book the others.
Now create the property for the whole house, called âRose Cottageâ and described as âRose Cottage (self-catering whole house, sleeps 8)â. Hereâs the important bit - once Rose Cottage has been created you can select all of the component rooms in the section which reads:
Availability depends on / Booking will also automatically book:
And that is it! Now, when someone wants to book the whole house the availability will be calculated not only in itself but all the rooms within, and when someone books either a room or the whole house it will affect the availability in the other direction also.
In this worked example we would not select âRose Cottageâ in the âAvailability dependsâ section of the rooms. Creating a two-way dependency would change your business model and booking a single room would implicitly make all other rooms unavailable since the whole house would be unavailable on a single booked room.
See how this calendar looks on our Rose Cottage Demo below. Feel free to book rooms on our demo calendars - we promise not to hold you to keeping the reservations in these make-believe properties!
This blog entry was posted on 28th June, 2017 by the Easily Booked team